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Important Reminders and Information for NOVA’s 2024 Fall Conference

Important Reminders and Information for NOVA’s 2024 Fall Conference

We are excited to host the 2024 Fall conference in Salt Lake City, Utah!  Registration will open in mid-June.  Please read this message in its entirety as we have important reminders and information regarding the conference. 

Hotel Room Block:  The fall conference will be held at the Hyatt Regency Salt Lake City.  We ask that you only book ONE room per attendee.  If you need to book multiple rooms for your firm, please be sure to assign every room to a unique attendee who is registered to attend the conference.  If you book multiple rooms under one name, we will CANCEL any additional rooms immediately!

The Room Block Rate at the Hyatt Regency Salt Lake City is $229 plus tax, per night, single and double occupancy, and is available three days before and two days after the conference based upon room availability.  

All reservations must be made by Friday, August 16, for the NOVA rate to be honored.  Please book your hotel room early as space is limited, and the NOVA room block fills before the deadline.  Click HERE to book your room.

Time Zone: Please note that Salt Lake City is in the Mountain time zone and all times listed on the conference schedule are MDT.  If you are attending virtually, please plan accordingly.

Hybrid Option: For the 2024 fall conference, NOVA will offer a hybrid option for our General Session ONLY on Thursday and Friday (9/12 & 9/13).  Attendees who are unable to travel to attend the conference in person can register to attend via our virtual platform.  In consideration of the various time zones of our virtual attendees, all virtual attendees will receive access to the conference recordings (except for our guest speaker sessions) with their virtual ticket via our virtual platform.  Please note, due to the format of the Workshop Session, which will be held on Saturday (9/14), we are UNABLE to offer a hybrid option for that day of sessions.

Whether you choose to attend the general sessions in person or virtually, you will receive all general session materials, will be able to watch the sessions live, and will have the opportunity to participate in the Q&A portion of the session via the Conferences I/O app.  Please carefully consider both the event time zone and the time zone in which you are located when considering purchasing a virtual attendance ticket.  All sessions will be streamed with start times local to Salt Lake City, Utah, or mountain time.  While videos will be made available, it is not until a few weeks following the conference. Please be sure to select the correct option when you register and please note the registration transfer policy listed below.

Conference Videos:  In-person attendees will have the opportunity to purchase conference videos at the time of registration for the discounted rate of $50.  NOVA does not record guest speakers, so videos of those sessions will NOT be included.  Please be sure to purchase the in-person registration ticket plus videos option when registering.  Please note that the videos will be sent to the email with which you registered for the event, a few weeks following the conference.

Onsite reminders:  NOVA negotiates free wi-fi for attendees at our conferences as a courtesy.  The wi-fi that is provided free-of-charge only includes bandwidth for basic internet browsing and the ability to check email.  It is NOT enough bandwidth for downloading conference materials onsite, using a VPN connection, or streaming videos during the conference.  We ask that attendees be mindful of the limitations of the free wi-fi onsite and be sure to download your conference materials before arriving. 

NOVA also works with the hotel and Pelican Productions to supply power strips to attendees.  The power strips are scattered throughout the meeting space for attendees use.  We ask that you arrive to the meeting room with fully charged devices.  Please DO NOT move the power strip closer to your seat as they are placed so that multiple seats will have access to the strip.  Finally, we will not provide power strips for the Workshop Sessions on Saturday - please plan accordingly.

Cancellation and Registration Transfer Policies: Please note our registration cancellation and transfer policies:

Registration Cancellation Policy:
Before July 27, 2024 - 75% of fee paid will be returned
Beginning July 27 through August 21, 2024 - 50% of fee paid will be returned
On or After August 22, 2024 - No Refund (Seminar Materials will be provided)

Registration Transfer Policy:
If you would like to transfer your registration from in-person to virtual or virtual to in-person, you will be assessed $149 for administering this change.

As always, we appreciate your membership and support, and look forward to welcoming you to the fall conference!

Diane Boyd Rauber
Executive Director